Studio Hire Terms

Pocket Pictures Limited

Unit 313 – The Telsen Studio

The Telsen Industrial Centre

55 Thomas Street

Birmingham

B6 4TN

STUDIO HIRE TERMS

  1. Booking Confirmation and Payment Terms

1a. A booking is considered as confirmed after Pocket Pictures Ltd receives cleared balance payment or min 50% deposit via bank transfer or Paypal.

1b. Clients must make a full balance payment (including any agreed security deposit) on or by 3 days (72 hours) before booking start time. Failure to do so may result in termination of scheduled shoot without refund or notice.

1c. By confirming the booking, clients agree to uphold the studio hire terms.

Full balance payment is required to secure and confirm bookings made within 3 days (72 hours) of the booking start time.

  1. Booking times

2a. Bookings times start as per confirmed time. If the client is late, causing the session to run over additional fees may be charged at the discretion of Pocket Pictures Ltd. These fees are £35/hour, with a minimum fee of £17.50.

  1. Set Up and Take down time

3a. Clients must include set up and take down/clean up time within the hours booked, to avoid overtime charges.

  1. Cleaning & leaving the studio in reasonable state

4a. Studio or venue space must be left in reasonable state at the end of clients booking to avoid additional cleaning charges (at discretion of Pocket Pictures Ltd).

4b. For events and large shoots with 10+ people, we have a standard cleaning charge of £50 (rate to be agreed prior to booking and is depending on size and nature of the booking). The cleaning charge is chargeable if the space is left particularly dirty.

  1. Number of Attendees.

5a. Clients must abide by booking requirements agreed in advance for total number of attendees, as our rates may vary depending on the total number attendees.

5b. The specified maximum number of attendees (12) must not be exceeded for security and safety reasons and we reserve the right to refuse entry or terminate a booking if a venue space is at capacity.

  1. Security Deposit

6a. For some events and shoots, we may ask for a Holding/Security Deposit of £100 or 20% of the hire fee, whichever is greater. This rate will be agreed prior to booking and is depending on size and nature of the booking. The security deposit will be returned at the end of the booking (minus any deductions due to damage, additional cleaning fees or overtime).

6b. Security deposits are held as security against breach of terms and the full amount will be lost if any stated terms are breached by the client or their guests.

  1. Minors

7a. We request that clients ensure that all minors, under the age of 16, are always accompanied by a chaperone. Minors must have parent’s or guardian’s permission to be at our premises, and/or to be photographed or filmed as relevant. Evidence of such permission will be required by Pocket Pictures Ltd, prior to accepting a booking.

  1. Use of Equipment

8a. If your booking include addition equipment supplied by, or hired by Pocket Pictures Ltd, all equipment used must be returned promptly at the end of the hire period in the original condition. The client is liable for any repairs or replacement costs for any missing or damaged equipment. These costs will be deducted from the security deposit.

8b. Clients may not, without the written consent of Pocket Pictures Ltd; remove the equipment from the studio premises; modify or alter or tamper with the equipment in any way; use the equipment in a manner not recommended by the manufacturer; nor allow the equipment to be used by any untrained or unauthorised personnel.

8c. Any required equipment, prop or studio booking add-ons must be requested and added to booking in advance to ensure availability. We cannot guarantee the availability of any equipment or prop where it has not been specifically requested, confirmed and added to your booking (listed in booking confirmation email within inclusive extras section).

  1. Breakages, Losses and Damages

9a. Clients are responsible for any breakages, losses or damages caused to the premises or equipment by the client, or any other person(s) during booking time.

9b. All equipment used is at the risk of the client and Pocket Pictures shall not be liable to the client for any loss, damage, expense, or for any consequential loss (including loss of profit) arising out of or in connection with; any damage to or loss of property by the client or third party; any breakdown, stoppage or failure of the facilities/equipment provided by Pocket Pictures Ltd.

9c. Alterations or an addition to our premises or equipment is not permitted without prior written consent.

9d. Clients must check any equipment provided and must notify Pocket Pictures at the time of supply if equipment is damaged or if the condition of the equipment is not acceptable. The client is responsible for any breakages or damage if Pocket Pictures was not notified at the time of supply.

  1. Booking Changes and Cancellations

10a. Pocket Pictures reserves the right to charge a rebooking fee for studio hire booking times as stated below, which depend on notice time provided:

  • 7 days (168 hours) or more notice time provided (from start time of booking): Rebooking fee equal to 10% of total booking fee.
  • Less than 7 days and more than 2 days (168 hours to 48 hours) notice time provided (from start time of booking): Rebooking fee equal to 25% of total booking fee.
  • Less than 2 days (48 hours) notice time provided (from start time of booking): Rebooking fee equal to 50% of total booking fee.

10b. Studio hire bookings can be cancelled with cancellation fees as stated below, which depend on notice time provided:

  • 7 days (168 hours) or more notice time provided (from start time of booking): Cancellation fee equal to 25% of total booking fee.
  • Less than 7 days and more than 2 days (168 hours to 48hours) notice time provided (from start time of booking): Cancellation fee equal to 50% of total booking fee.
  • Less than 2 days (48 hours) notice time provided (from start time of booking): Cancellation fee equal to 100% of total booking fee.
  1. Noise

11a. Noise levels inside and outside of our premises must be kept to a reasonable level during bookings. Clients are asked to consider other occupants and neighbour residents when using our facilities.

11b. Music must be turned off by 11pm and noise levels must be minimised to a low and reasonable level after this time in order to not disrupt or cause inconvenience to nearby neighbours

  1. Littering and Waste Disposal

12a. Clients must not litter and drop waste on the inside or outside of our premises. We request they put all litter in internal bins or in specified rubbish and recycling skips which are located outside of our premises. Additional bin bags will be provided and clients are responsible for ensuring all waste is disposed off and outside spaces are kept clean and litter free. Failure to do so may result in additional charges. (Section 4)

  1. Non-Solicitation

13a. Clients will not directly, indirectly, or on behalf of others; solicit, induce, recruit, encourage or otherwise endeavour to cause or attempt to cause any employee, previous employee or consultant of Pocket Pictures to perform any business/services to the Client, or to terminate their relationship with Pocket Pictures.

  1. Variations

14a. These Terms and Conditions are valid at time of booking and are subject to variation. Clients will be notified of any variations prior to booking.

  1. Termination

15a. Pocket Pictures may terminate any booking or hire contract if the client is found to be in breach of any of the above terms and conditions.

15b. Pocket Pictures reserves the right to ask clients to leave the premises

  1. Applicable Law

16a. The laws of the United Kingdom shall govern all agreements.